Six capabilities that turn a closed deal into a paid invoice without anyone touching a spreadsheet.
OPS subscribes to your CRM the moment a deal moves to Closed Won. Webhook payloads are verified with HMAC-SHA256 before a single byte is processed. No polling, no missed deals, no replay attacks.
Every SKU, customer record, price, and date is validated against your existing systems. Mismatches halt the order and surface as exceptions. Nothing corrupted ever reaches your ERP.
| Check | Result |
|---|---|
| SKU matched to catalogue | ✓ Pass |
| Customer record exists | ✓ Pass |
| Pricing within 5% threshold | ⚠ Drift 6.2% |
| Ship date in valid range | ✓ Pass |
| No duplicate orders (30d) | ✓ Pass |
OPS creates the sales order in your manufacturing system with the right SKU, quantity, customer mapping, and ship date. Inventory is reserved, shortages trigger PO suggestions, and production gets notified the moment work needs to start.
Auth failures, missing records, pricing drift, duplicates, and rate limits are categorised, surfaced in a dashboard, and retryable with one click. Your team sees what failed, why, and what to do about it.
When fulfillment confirms shipment, OPS pushes the invoice to QuickBooks (or Xero, or NetSuite) with the deal value, line items, and customer billing. Drafts and partial orders are never sent. Your books stay clean.
| Customer | Aerolite Industries |
| Deal reference | hs_482 · MO-0142 |
| Line items | 4 × AVS-2200-DR |
| Amount | $24,860.00 |
| Status | ✓ Sent to QuickBooks |
| Time elapsed | 3.8 seconds from ship confirmation |
Every webhook, validation, push, retry, and exception is written to an append-only log with actor, timestamp, and full payload. Auditors, compliance teams, and your CFO get the same answer to "what happened" every time.
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